Chertsey Bowling Club

Chertsey Bowling Club - Constitution

Club's Constitution



1.      NAME
Chertsey Bowling Club shall be referred to as “The Club”. 



The Club shall be affiliated to Bowls England, Bowls Surrey and any other recognised body deemed to be in the best interest of the club. 


3.       OBJECTIVES 

a)   To provide facilities for, and to promote participation in the sport of outdoor flat green bowls. 

b)   To hold the lease on the parcel of land known as The Pavilion, Chertsey Recreation Ground, Guildford Road, Chertsey, Surrey and     pay the rental for the bowling green annually. 

c)   The Club shall adopt and conform to Bowls England and Bowls Surrey Rules and Regulations and the current laws of the sport of bowls. 



a)    The Club shall ensure that its constitution and/or rules are not in contradiction of the Bowls England Rules and Regulations or Articles of Association

b)   The Club shall be bound by and shall comply with the Rules & Regulations and Policies of Bowls England, as amended from time to time.

c)    The Club shall adopt and follow:

                   i.     All policies and guidelines approved by Bowls England, including but not limited to, safeguarding policies, inclusion policies and anti-doping policies.

                   ii.     All procedures set out in Bowls England Regulation 9, 9A and 9B when dealing with any disciplinary/misconduct issues.

                   iii.     All members shall be deemed to have made themselves familiar with, and agreed to be bound by the UK Anti-Doping Rules and to submit to the authority of UK Anti-Doping in the application and enforcement of the Anti-Doping Rules. The UK Anti-Doping Rules apply to all members participating in the sport of Lawn Bowls for a minimum of 12 months from the commencement of membership, in accordance with Bowls England’s Rules & Regulations whether or not the member is a citizen of, or resident in, the UK.

                   iv.     All sanctions, recommendations and/or decisions from the Safeguarding Case Management Panel or National Disciplinary Panel.


2.        MEMBERSHIP

a)   Membership of the club shall be open to anyone interested in the sport of bowls on application.   

b)   The club may have different classes of membership and subscription on a non-discriminatory and fair basis. 

c)   The club committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or sport into disrepute. 

d)   The bowling club shall be open to persons in the following categories: 

                  i.          Full Members: over 18 years of age on the 1st April 

                  ii.          Junior members: under 18 years of age on the 1st April 

                  iii.          Social members: over 18 years of age on the 1st April  

                  iv.          Life members 

e)   The rights and privileges of a member shall not be transferable. 

f)    A member shall cease to be a member if:

                  i.          They resign in writing to the club committee. 

                  ii.          Their membership is terminated by the committee. In this event no money will be returned. 

                  iii.          Their annual subscription remains unpaid at the expiration of one calendar month from due date. 



a)   The control of the club shall be by an annually elected committee of twelve bowling members consisting of: 

President, Chairperson, Secretary, Treasurer, Club Captain, Men’s vice-captain, Ladies captain, Fixture Secretary, Competition Secretary, plus three other members.  

b)   Officials holding non-committee posts: 

Bar Manager, Health and Welfare Officer, Club Coach, Development Officer. 



a)   The affairs of the club shall be managed by the Committee. 

b)   All Officers shall be elected annually at the Annual General Meeting.

c)   The Committee shall have the power to fill any vacancy that may arise and also co-opt the services of any member for special matters. 

d)   A quorum for the committee shall not be less than 50%. 

e)   Decisions of the committee shall be by a simple majority, each committee member except the Chairperson having only one vote irrespective of whether they hold more than one office. The Chairperson of the meeting shall have a casting vote when necessary. 

f)    In the absence of the Chairperson the committee shall appoint one of their members to act as chairperson for the meeting. 

g)   The committee shall have the power to make bye-laws/rules/guidelines should the occasion arise, providing they are not inconsistent with this constitution. 

h)   The committee shall only meet as and when necessary.  


7.        FINANCE

a)   The financial year of the club shall be 1st September to 31st August. 

b)   Members shall pay an annual subscription as fixed annually by the committee. 

c)   Annual subscriptions shall be due on the 1st April each year.  See membership for full information. 

d)   Any monetary winnings from outside competitions for which the club has paid the entry fee, must be returned to the club funds via the Treasurer. 

e)   The Treasurer shall submit to the AGM a financial statement for the year just ended. Such statement shall have been examined by the appointed accounts examiner. 

f)    The funds of the club shall be operated through an account at a UK bank. The signatories shall be the treasurer plus one other member appointed by the committee. 


8.         GENERAL MEETING  

a)   Annual General Meetings shall be held before the Bowls Surrey County AGM in November, the date, time and venue to be decided by the committee and shall be accompanied by an Agenda and any motions that have been received by the Secretary. 

b)   The purpose of the AGM will be:

                 I.       To receive a report from the management committee

                 II.      To receive a statement of accounts for the 12 months ending 31st August

                 III.     To elect the management committee

                 IV.     To hear Notices of Motion

c)   A minimum of 21 days’ written notice shall be given of any general meeting to all members and shall be accompanied by a provisional Agenda. 

d)   All members may attend the general meeting and participate in the business but only fully paid up playing bowling members may vote, submit Notices of Motion, support an application for a special general meeting, or propose any amendment to any motion. No proxy voting is permitted. 

e)   Notice of motions for an AGM must be signed by the member proposing and be submitted to the Secretary 14 days prior to the date of the AGM. The agenda will be updated and made available to members at or before the AGM. 

f)    Except for the Election of Officers no motion may be proposed from the floor at an AGM. 

g)   All officers elected shall be added to the county system or forwarded to the county administrator. 

h)   Special General Meetings shall be called: 

                 I.        Whenever the committee deem it necessary. 

                 II.       The Committee must call such a meeting if it is requested to do so in writing by at least 20% of playing members, all of whom must sign the request. The reason or purpose of such a meeting must be clearly stated and only this may be discussed and voted upon 

                 III.       The quorum for any General Meeting (AGM/EGM/SGM) shall be 25% of the full playing membership who have paid their current subscriptions. 



Should exceptional circumstances arise, which in the opinion of the committee, prevent an Annual or Special General Meeting being held, the committee shall determine what alternative arrangements should be made. Any decisions made in accordance with these arrangements shall be effective immediately. They will continue to apply until any subsequent general meeting. If any other matters arise as a result of exceptional circumstances which are not provided for in this constitution, the committee shall deal with such matters as it deems necessary. 



No alterations or additions may be made to this constitution except by a notice of motion, at an Annual General Meeting (AGM) or at a Special General Meeting (SGM). 






1.        MEMBERS 

a)   All members shall be members of Chertsey Bowling Club. 

b)   Application for membership shall be made to club secretary on the official application form. 

c)   Approval and acceptance of new members shall be at the discretion of the committee; each new member is required to serve a season’s probation.  

d)   All members must use club stickers when representing the club. 

e)   All members shall be responsible for returning club equipment to its correct stowage after use. 

f)    Smoking and vaping is only allowed in the designated smoking area. 



a.   Members entering club competitions must ensure that they are available to play on finals day/weekend. Members who find their situation has changed since entering must withdraw from competitions immediately. 

b.   All rounds of club competitions must be played on or before the closing dates of each round. 

c.    All competitions shall be played under the laws of the sport of bowls. 

d.   Any disputes must be brought to the attention of the Competition Secretary immediately and their decision shall be final.  



Team Selection for Club representative games shall be entrusted to an elected Selection Committee, as approved by the Club’s main committee.  



Members are expected to conduct themselves in a proper manner within the precincts of the club and when representing the club at any visited club or venue.  If the committee considers that any member’s conduct is contrary to the interest of the club and/or injurious to its reputation or the club receive a written complaint from either another club or person the committee will consider disciplinary action in accordance with regulation 9 of Bowls England Regulations.  See link for further information:


5.        DRESS CODE 

a)   Club coloured shirts to be worn in all club matches whether these are friendly or competitive, together with suitable white or grey bowling attire below the waist.  

b)   Dress code can be relaxed for roll ups when suitable casual clothing may be worn. 

c)   White tops are allowed to be worn by the ladies in their friendlies.  

d)   Regulation (or suitable flat smooth soled) shoes must be worn at all times whilst on the green. Sandals are banned whilst bowling at Chertsey Bowling Club.   

e)   Jeans are not permitted on the green at any time.



a)   The Club will be open during the year, the times of which will be subject to the discretion of the committee. 

b)   The permitted opening hours during which intoxicating liquors may be supplied to members and guests for consumption on or off the premises shall be in accordance with the licensing laws prevailing at the time and in accordance with our current licence held under the licencing act. 



a)   The Committee shall be the sole authority for the interpretation of the constitution, bye-laws and any club rules. 

b)   Any matter not addressed by these shall be placed before the committee for determination on. Any decision made thereafter by the committee shall be final and binding until set aside or determined at the club’s next AGM. 

c)   The above rules do not form part of the constitution and therefore can change without the requirement of an AGM or EGM.